It is almost impossible to jot down everything that has been discussed in a meeting. If you struggle to keep up the meeting pace or find it difficult to make notes of important bits, then Google Docs can come in handy.
Apparently, Google Docs has a dedicated notes template that lets users take organised notes from the beginning. In just a few clicks on your computer, you’ll get a customized template that pulls details from the Google Calendar event you select — including the meeting’s date, title and attendees. In addition to these, the template will also include specific sections for notes and action items with a checklist.
Here’s how to set up a meeting notes template in Google Docs:
- Open an existing or create a new document in Google Docs
- Type @ in the document and select Meeting Notes from the Building Block section
- A drop-down of events from the Google Calendar will appear.
- Choose the event you want to take notes for. You can also search for the event if it is not there in the drop-down menu.
After that, you can share the document in a few ways:
A box will pop up on the right side of the document, asking if you want to share the notes with others who are attending the meeting. If you want to give access, click on “Share.” If you’re the person who organised the meeting, you’ll also see an option “Share & attach,” which will attach the notes directly to the event.
If you’d rather send the meeting notes in an email after the meeting, you can easily do that using Gmail. On the left side of the document, where the meeting date and title are, there’s an envelope icon. When you hover over it, it will say “Email meeting notes.” You can also click the three dots next to the icon and choose “Email meeting notes.” Either of these options will create a draft email in Gmail. You can edit it and send it whenever you’re ready.
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