To create or change your Outlook signature on the desktop, open the web client in your browser. Or, launch the Outlook desktop app. Both come with different signature editors, but the desktop app is more robust and feature-rich.
1. Open the Outlook app.
2. On the Home tab, click New Email.
3. Select the Insert tab on the ribbon menu.
4. Click the caret icon on the Signature button.
5. When the Signatures and Stationery box opens, click New and give your custom signature a name.
6. The window lets you include your business logo or a professional headshot, format and color text, and create links for texts and icons (via Microsoft).
7. You can pick the email account where the signature appears.
8. Set your preferred signature to load by default on new messages and replies or forwards.
9. Click OK when you’re done.
Your fresh and memorable signature will be automatically added every time you compose a new draft (via Microsoft).
To access the Signature editor on the web,
1. Open Outlook Live.
2. Go to View > View Settings > Mail > Compose and Reply.
3. Click the New Signature button.
4. Name the custom signature.
5. Create or change your signature using the editor.
6. Click Save when done.
Microsoft officially provides the following Word document for Signature templates that you can copy-paste. You can then replace the text and images with your own (via Microsoft).
